Dear researchers,
We are excited to announce that our new Research Management System is in its final development phase, and we are planning to go live on Wednesday, December 3! Changes to Bridge access and approvals begin next week, so please take note of ALL the information contained below.
What will you use the new RMS for?
* Submit your Research Proposal Form for external grants. * Apply for all internal grants (ULRF, ULTF, Open Access, PDF Dissemination, PDF Recruitment, Indigenous Engagement Fund, etc.). * View a list of your active research funds, FOAP numbers, and start/end dates. * Review documents for your active funds and proposals (proposals, award letters, contracts/agreements). * Receive a reminder to submit an extension request for an expiring fund. * Submit extension requests for internal grants. * Submit progress reports for completed internal grants.
Please note that detailed financial accounting will remain available on the FAST system.
We will also be incorporating animal ethics applications and certifications into the RMS in 2026. Development begins in January.
When are the Online Information Sessions? To support you during this transition, ORIS will host several information sessions to introduce the system and answer questions. We are developing instructional videos and documents posted on the Research Management System (RMS) support site.https://uleth.sharepoint.com/sites/research-services/SitePages/InfoEd-RMS.aspx * Monday, November 17 at 3pm: https://uleth.zoom.us/j/94237338731 * Tuesday, November 18 at 10am: https://uleth.zoom.us/j/92976729496 * Wednesday, November 19 at 11am: https://uleth.zoom.us/j/91215508972
As we continue to work with the website development team (InfoEd), the feedback you provide during information sessions may be able to be adopted into the final system design.
Where Else is Support Available?
We appreciate that this is a busy time of the semester, so if you are not able to attend these sessions, or if you plan to wait until your next grant application is due to tackle the new system, you can access the online materials or contact Nicole (oris.internal@uleth.camailto:oris.internal@uleth.ca) as needed for support.
When do the steps for the transition occur?
* Nov 19 is the final date to submit a Research Proposal Form on the Bridge. * RPFs not fully approved by Nov 21 at 4pm must be resubmitted to the new RMS. * Between Nov 22-Dec 2, all RPFs and fund set ups will be paused. During this period, the data for open/active awards is transitioned from the Bridge/financial systems into the new RMS. You will still be able to view data on the Bridge during this period. * On Dec 3, the new RMS will be activated. * On Dec 22, access to the Researchers tab on the Bridge will be closed. After this date, the Research Facilitators may be able to look up closed/unfunded award information that is not transitioned to the new RMS.
What will happen to my old/current records on the Bridge?
* Active proposals on the Bridge are transferred over and will be available in the new system. * Closed records will not be transferred. You can review these until Dec 22, when the Researchers tab will be deactivated. * ORIS will save the historical data so you can review information, but not files, if needed.
There are a lot of changes coming and we know there will be challenges along the way. We appreciate your support, feedback, and patience as we implement our new RMS.
Best wishes, Dena
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